August Meeting Minutes 2021

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes 
August 26, 2021

I. Board and Staff Member Attendance
Present:        
Andree’ B. Casey – Chair    
Julie Falgout – Vice Chair                                                      
Cheri Blanchard – Secretary/Treasurer  
Joshua Ellender      
Judy Smart       
Katherine Theriot
Margie Scoby
Randy Roth

Staff:
Sondra Corbitt
Lindsey Fruge

Board Absent:
Mary Lynn Bisland


II. Meeting call to order:  A. Casey called the meeting to order at 8:30 a.m.
III. Roll Call:  Quorum was present.
IV. Written Certification to hold meeting virtually approval: C. Blanchard moved to approve hosting the meeting virtually. Seconded by: K. Theriot. Motion passed.
V. Public to be heard:  No one was present.
VI. Approval of Minutes:  M. Bisland moved to approve June’s minutes with corrections on Sponsorship Application submission deadline.  Seconded by:  J. Smart.  Motion passed. J. Smart moved to approve July’s minutes. Seconded by: K. Theriot. Motion passed.
VII. Approval of Financials:  J. Ellender move to approve June’s financial reports.  Seconded by:  R. Roth.  Motion passed.  S. Corbitt provided an overview of the financial reports.
VIII. State Cooperative Endeavor Agreement Approval: S. Corbitt provided an overview of the required forms proving expenses for reimbursement. K. Theriot moved to approve the State Cooperative Endeavor Agreement. Seconded by: J. Ellender. Motion passed.
IX. 2021 Amended Budget Approval: S. Corbitt provided an overview of 2021 amended budget. J. Smart moved to approve the 2021 Amended Budget. Seconded by: C. Blanchard. Motion passed.
X. 2021 Sponsorship Application:
A. 2021 Rougarou Fest: S. Corbitt provided an overview of the sponsorship application. Board discussed hotel accommodations, and state covid requirements. J. Ellender moved to approve the application in the amount of $5000.00.  Seconded by:  J. Smart.  Motion passed.
B. 2021 Terrebonne Lady Tiger Classic Volleyball Tournament: S. Corbitt provided an overview of the sponsorship application. Board discussed creating a new grant application for sport events. C. Blanchard moved to approve the application in the amount of $5000.00. Seconded by: J. Ellender. Motion passed.
XI. Executive Director’s Report: S. Corbitt provided the monthly report. Discussion followed on: Hotel Updates, HACVB’s Board Appointments, Marguerite Moffett project cancellation, American Rescue Act for Travel, Tourism, and Outdoor Grant, Coronavirus Local Fiscal Recovery Funds, Dog Park RFQs, Website Updates, and HACVB staff updates. Next Board Meeting is September 23rd, 2021.
XII. J. Smart moved to adjourn.   Seconded by:  J. Ellender.  Motion passed.  Meeting ended at 9:11 a.m.