May Meeting Agenda

Houma Area CVB Board of Directors Meeting Agenda


The meeting of the Houma Area Convention and Visitors Bureau Board of Directors will be held at 8:30 am, Thursday, May 28th in the Visitor's Center's Conference Room.


I. Call the Meeting to Order
II. Roll Call
III. Invocation and Pledge of Allegiance
IV. IV. Public to be Heard
V. V. Approval of Minutes
VI. VI. Approval of Financial Reports
VII. VII. Signature Resolution Approval
VIII. VIII. 2020 Amended Budget Approval
IX. IX. Festival Sponsorship Approval:
X. A) Rougarou Fest
XI. B) Voice of the Wetlands
XII. X. Sponsorship Application: Buds n Burgers
XIII. XI. Executive Director's Report
XIV. XII. Adjournment

Sincerely,
Sondra Corbitt Executive Director


April Meeting Minutes

April 23, 2020

Houma Area Convention & Visitor's Bureau
Regular Schedule Meeting Minutes

April 23, 2020 via Zoom Meeting


I. Board and Staff Member Attendance
Present:
Andree Casey-Chair
Cheri Blanchard-Secretary /Treasurer Katherine Gilbert Theriot
Julie Falgout
Katherine Gilbert
Mary Lynn Bisland
Judy Smart
Joshua Ellender
Staff Present:
Sondra Corbitt-Executive Director Lindsey Fruge
Board Absent:
Charles Wilson
Brenda Babin
II. Meeting call to order: A. Casey called the meeting to order at 9:02 a.m.
III. Resolution Approval to host the meeting via tele or video conference: K. Theriot made a motion to approve the resolution. Seconded by: J. Falgout. Motion approved.
IV. Roll Call: Quorum was present.
V. Invocation and Pledge of Allegiance: M. Bisland led the board in the Invocation. A. Casey led the board in the Pledge of Allegiance.
VI. Public to be heard -no one was present.
VII. Approval of minutes: M. Bisland made a motion to approve the minutes as presented. Seconded by: K. Theriot. Motion approved.
VIII. Approval of financial reports: J. Ellender made a motion to approve the financial reports as presented. Seconded by: C. Blanchard. Motion approved.
IX. Bond payment deferral resolution approval: S. Corbitt provided an overview the bond payment deferral request. K. Theriot made a motion to approve the bond payment deferral resolution. Seconded by: C. Blanchard. Discussion followed on: occupancy rate, budget, deferral process, deferral needs, COVID impact, and payment timeframe. Motion approved.

X. LAMP transfer resolution approval: S.Corbitt provided an overview of the LAMP transfer resolution approval. J. Ellender made a motion to approve the resolution. Seconded by: J. Falgout. Discussion followed on: transfer is not needed at this time; however, resolution was required to authorize S. Corbitt to move forward when needed with board approval. Discussion followed on: LAMP update, various accounts, and fund purpose. Motion approved. M. Bisland made a motion to formally approved the LAMP transfer approval form. Seconded by: J. Ellender. Motion approved.
XI. Executive Director's Report: S. Corbitt provided her monthly report. Discussion followed on: LACVB' s weekly update, staff/work schedules updates, tourism week updates, occupancy rate down by 20% and 2019 audit/AG updates. K. Theriot provided grant opportunities through TEDA.
XII. A. Casey made a motion to end the meeting at 9:48 a.m. Seconded by M. Bisland. Motion approved.


April Meeting Agenda

Houma Area CVB Board of Directors Meeting Agenda

The meeting of the Houma Area Convention and Visitors Bureau Board of Directors will be held at 9:00 am, Thursday, April 23, 2020, via Zoom meeting.  (see attached for instructions)


I.   Call the Meeting to Order
II.  Resolution Approval - host meeting via tele or video conference
III. Roll Call
IV. Invocation and Pledge of Allegiance
V.   Public to be Heard
VI. Approval of Minutes
VII. Approval of Financial Reports
VIII. Resolution Approval – Bond payment Deferral
IX. Resolution Approval – LAMP Transfer Approval
X. Executive Director’s Update
XI. Adjournment

Sincerely,
Lindsey Fruge’
Financial Office Manager


February Meeting Minutes

February 27, 2020

Houma Area Convention & Visitor's Bureau
Regular Schedule Meeting Minutes February 27, 2020

Board and Staff Member Attendance
Present:
Andree Casey-Chair
Cheri Blanchard-Secretary/Treasurer Brenda Babin-Vicechair
Charles Wilson
Katherine Gilbert
Julie Falgout
Mary Lynn Bisland
Judy Smart

Staff Present:
Sondra Corbitt-Executive Director Lindsey Fruge
Board Absent:
Joshua Ellender

II. Meeting call to order: A. Casey called the meeting to order at 8:40 a.m.
III. Roll Call: Quorum was present.
IV. Invocation and Pledge of Allegiance: M. Bisland led the board in the Invocation. A. Casey led the board in the Pledge of Allegiance.
V. Public to be heard. No one was present. J. Falgout enter the meeting at@ 8:43 a.m.
VI. AudioNisual Sponsorship Application: Louisiana Outdoor Adventures TV Show and Outdoors with Don Dubuc. M. Bisland made a motion to approve both sponsorship application for $ 10,000.00 each. Seconded by: K. Theriot. Discussion followed: application, budget, final reporting, TV vs radio shows, other funding sources, Terrebonne Parish's filming, charter fishing community support, audience
reach/proposals, ROI tracking, and final reporting. Motion approved.
VII. Approval of Minutes: K. Theriot made a motion to approve January's minutes. Seconded by: J. Smart. Motion approved.
VIII. 2019 Final Amended Budget Approval: S. Corbitt presented the 2019 amended budget.
C. Blanchard made a motion to approve the 2019 amended budget. Seconded by: K. Theriot. Motion approved. December's financial will be presented at March's meeting.
IX. Legislature Audit Questionnaire Approval. S. Corbitt presented the audit questionnaire form to obtain the Executive committee signatures. J. Falgout made a motion to approve to the Executive committee to sign the required document. Seconded by: J. Smart. Motion approved. Discussion followed on: employee audit, fraud reporting and audit fraud documentation.
X. Executive Director's Report: S. Corbitt presented the monthly report. Discussion followed on: cell phone policy, TPCG's Board orientation manual, occupancy report, chimney swift bird project/bird clubs, staff changes, LACVB's Board of Director's meeting update, S. Corbitt's STS Marketing College graduation, updated logo and department reports. M. Durocher entered the meeting at 9: 17 a.m. to update board on the upcoming crawfish trail.
XI. K. Theriot made a motion to end the meeting at 9:54 a.m. Seconded by: C. Blanchard. Motion approved.


February Meeting Agenda

February 19th, 2020

Houma Area CVB Board of Directors Meeting Agenda


The meeting of the Houma Area Convention and Visitors Bureau Board of Directors will be held at 8:30 am, Thursday, February 27, 2020, in the conference room at the Administration Building located at 114 Tourist Drive, Gray, LA 70359.


I.        Call the Meeting to Order
II.        Roll Call
III.        Invocation and Pledge of Allegiance
IV.        Public to be Heard
V. Audio Application:
(a)  Louisiana Outdoor Adventures TV Show
(b)  Outdoors with Don Dubuc
VI. Approval of Minutes 
VII. 2019 Final Amended Budget Approval
VIII. Legislature Audit Questionnaire Approval
IX. Executive Director’s Report
X. Adjournment

Sincerely,
Lindsey Fruge’
Financial Office Manager


January Meeting Minutes

January 23, 2020

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
January 23, 2020

I. Board and Staff Member Attendance
Present:      
Andree Casey-Chair  
Cheri Blanchard-Secretary/Treasurer  
Brenda Babin-Vicechair
Joshua Ellender     
Katherine Gilbert    
Julie Falgout
Mary Lynn Bisland     
Judy Smart     

Staff Present:
Sondra Corbitt-Executive Director
Lindsey Fruge

Board Absent:
Charles Wilson

Guest:
Lisa Ledet

II. Meeting call to order:   A. Casey called the meeting to order at 8:37 a.m.
III. Welcome new board member J. Ellender and board introductions. 
IV. Roll Call:  Quorum was present. 
V. Invocation and Pledge of Allegiance:  M. Bisland led the board in the invocation and prayer.
VI. Public to be heard. No one was present.
VII. Sponsorship Application:
A)  Louisiana Floodplain Manager Conference:  L. Ledet provided an overview of the conference and planned events.  K. Theriot made a motion to approve the application for the recommended amount of $ 3,000.00.  Seconded by: B. Babin.  Motion approved.
B)  Miss Gay USA Pageant:  S. Corbitt provided an overview of the application.   Discussion followed on:  sponsorship categories/applications, special guest appearance, past performances, area tours, marketing avenues.   K. Theriot made a motion to approve the application for $ 1,000.00 for marketing funds.  Seconded by:  J. Smart.   Abstained: M. Bisland and C. Blanchard.  Motion approved. 
C)  LA6 Volleyball Club:  S. Corbitt provided an overview of the application.  M. Bisland made a motion to approve the application.   Seconded by: C. Blanchard.    Discussion followed on:  # of teams, HTCC Volleyball court’s usage and fees, projected numbers, application process, future tournaments and recommended amount.  M. Bisland made an amended motion to approve the application for $ 2,500.00  Seconded by:  B. Babin.  Motion approved. 
VIII. Approval of Minutes:   K. Theriot made a motion to approve the minutes.  Seconded by:  C. Blanchard.  Motion approved.
IX. Approval of Financials:  M. Bisland made a motion to approve the financials.  Seconded by:  K. Theriot.  Motion approved.
X. CPA Legislative Audit Engagement Letter Approval:  S. Corbitt provided an overview of the audit letter.  B. Babin made a motion to approve the CPA Legislative Audit Engagement Letter.  Seconded by:  J. Smart.   Motion approved.
XI. Executive Committee Bank Signature Approval:   S. Corbitt provided an overview of the required bank signatures.  K. Theriot made a motion to approve the bank signature.  B. Seconded by:  M. Bisland.  Motion approved. B. Babin left the meeting at 9:18 a.m.
XII. Audio Visual Media Programming Sponsorship Application Approval:  S. Corbitt provided an overview of the application.  Discussion followed on the application specs and corrections.  M. Bisland made a motion to approve the application process with the recommended corrections.  Seconded by:  K. Theriot.  Motion approved.
XIII. Executive Session:  Executive Director’s evaluation.  Discussion followed on executive session’s procedures.   K. Theriot made a motion to enter into Executive Session.  Seconded by:  C. Blanchard.  Motion approved.  M. Bisland made a motion to exit the Executive Session.  Seconded by:  J. Smart/K. Theriot.  M. Bisland made a motion to increase the Executive Director’s salary by 4.5% effective January 1, 2020.  Seconded by:  C. Blanchard.  Motion approved.
XIV. Executive Director’s Report:  Discussion followed on:  Occupancy report, new employee, Ethics and Sexual Harassment Training, upcoming events, and department updates. 
XV. J. Smart  made a motion to end the meeting.  Seconded by:  C. Blanchard.   Meeting ended at 9:49 a.m.


December Meeting Minutes

December 19, 2019

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
December 19, 2019

I. Board and Staff Member Attendance

Present:     
Katherine Gilbert Theriot-Chair  
Dale Norred-Secretary/Treasurer  
Andree Casey-Vicechair
Cheri Blanchard    
Brenda Babin     
Julie Falgout
Mary Lynn Bisland
Board Absent:
Charles Wilson
Staff Present:
Sondra Corbitt-Executive Director
Lindsey Fruge

II. Meeting call to order:   K. Theriot called the meeting to order at 8:35 a.m.
III. Roll Call:  Quorum was present.  C. Blanchard arrived @ 8:37 a.m.
IV. Invocation and Pledge of Allegiance:  K.  Theriot led the board in the invocation and prayer.
V. Public to be heard. No one was present.
VI. D. Norred made a motion to approve the minutes.  Seconded by:  C. Blanchard.  Motion approved.   B. Babin made a motion to approve the financials.  Seconded by:  M. Bisland. Motion approved.  S. Corbitt provided a financial overview.
VII. Executive Committee Approval:  M. Bisland made a motion to approve the 2020 Executive Committee Chair:  A. Casey, Vicechair:  B. Babin, and C. Blanchard as Secretary/Treasurer.  Seconded by:  D. Norred. Motion approved.
VIII. S. Corbitt provided the 2020 Board of Director’s meeting scheduled.
IX. Radio/TV Sponsorship Application:  Deferred to the next scheduled meeting.  Committee meeting followed after the Board of Director’s meeting.
X. Executive Director’s Report:  S. Corbitt provided her monthly report.  Discussion followed on:  Occupancy, Advertising Firm meeting update, Development projects update, FAM Tour with Hoteliers, Papa Noel update, New Employees update. 
XI. M. Bisland made a motion to end the meeting.  Seconded by:  J. Falgout.   Meeting ended at 9:25 a.m.


January Meeting Agenda

Houma Area CVB Board of Directors Meeting Agenda

January 16, 2020

The meeting of the Houma Area Convention and Visitors Bureau Board of Directors will be held at 8:30 am, Thursday, January 23, 2020, in the conference room at the Administration Building located at 114 Tourist Drive, Gray, LA 70359.


I.     Call the Meeting to Order
II.    Roll Call
III.   Invocation and Pledge of Allegiance
IV.   Public to be Heard
V.    Sponsorship Application:
       (a)   Louisiana Floodplain Managers Conference
       (b)   Miss Gay USA Pageant
       (c)   La6 Volleyball Club
VI.   Approval of Minutes and Financial Reports
VII.  CPA Legislative Audit Engagement Letter Approval
VIII. Executive Committee Bank Signature Approval – Synergy Bank, South Louisiana Bank and LAMP
IX.   Audio Visual Media Programming Sponsorship Application Approval
X.    Executive Session:  Executive Director’s Evaluation
XI.   Executive Director’s Report
XII.  Adjournment

Sincerely,
Lindsey Fruge’
Financial Office Manager


December Meeting Agenda

December 11, 2019

Houma Area CVB Board of Directors Meeting Agenda
The meeting of the Houma Area Convention and Visitors Bureau Board of Directors will be held at 8:30 am, Thursday, December 19, 2019, in the conference room at the Administration Building located at 114 Tourist Drive, Gray, LA 70359.

I.      Call the Meeting to Order
II.     Roll Call
III.    Invocation and Pledge of Allegiance
IV.    Public to be Heard
V.     Approval of Minutes and Financial Reports
VI.    Executive Committee Approval
VII.   2020 Board Meeting Dates
VIII.  Radio/Television Sponsorship Application
IX.    Executive Director’s Report
X.     Adjournment

Lindsey Fruge’
Financial Office Manager


November Meeting Minutes

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
November 21, 2019

I. Board and Staff Member Attendance
Katherine Gilbert Theriot – Chairperson
Sondra Corbitt – Executive Director 
Dale Norred – Secretary/Treasurer
Cheri Blanchard     
Judy Smart
Brenda Babin
Julie Falgout
Charles Wilson
Absent
Andree Buquet Casey
Mary Lynn Bisland

II. Meeting Call to Order:  K. Theriot called the meeting to order at 8:33 a.m.
III. Roll Call:  Quorum was present.
IV. Invocation and Pledge of Allegiance:  C. Blanchard led the board in the invocation and K. Theriot led the board in the Pledge of Allegiance. B. Babin arrived at 8:36 a.m.
V. Public to Be Heard: No one was present.
VI. D. Norred made a motion to approve the minutes.  Seconded by:  J. Smart. Motion approved.   J. Falgout made a motion to approve the financial reports.  Seconded by:  C. Blanchard.  Motion approved.  S. Corbitt provided a financial overview.
VII. 2020 Budget Message Approval:  S. Corbitt provided an overview of the 2020 Budget Message.  D. Norred made a motion to approve the budget message.   Seconded by:  J. Smart.  Motion approved.
VIII. 2020 Budget Approval:  S. Corbitt provided an overview of the 2020 budget.  B. Babin made a motion to approve the 2020 budget.  Seconded by:  C. Blanchard.  Motion approved.  Discussion followed on various budget line items.
IX. Destination Plan 2025 Approval:  J. Pierce presented the Destination Plan 2025.  C. Blanchard made a motion to adopt the Destination Plan 2025.  Seconded by:  D. Norred/B. Babin.  Motion approved.  Discussion followed on achievable goals, ideas, partnership, and parish presentation
X. Executive Committee Nomination:  D. Norred made a motion to nominate A. Casey as Chair, B. Babin as Vicechair and C. Blanchard as Secretary/Treasurer.  Seconded by:  J. Falgout.  Motion approved.
XI. Executive Director’s Report:  S. Corbitt provided her monthly report. Discussion followed on:  Christmas parade, Occupancy Rate, Ethics and Sexual Harassment Training, Staff Changes, 2020 Projects, and Upcoming Events. 
XII. J. S mart made a motion to end the meeting.  Seconded by:  C. Blanchard.  Motion approved.  Meeting ended at 9:25 a.m.

Sondra Corbitt – Executive Director
Katherine Gilbert Theriot - Chairperson


Helpful Links

Terrebonne Parish Government
www.tpcg.org

Houma-Terrebonne Chamber of Commerce
www.houmachamber.com

Houma-Terrebonne Civic Center
www.houmaciviccenter.com

Visit Louisiana Coast
www.VisitLouisianaCoast.com

Louisiana Charter Boat Association
www.louisianasaltwater.com

Louisiana State Office of Tourism
www.louisianatravel.com

Louisiana Travel Promotion Association
www.ltpa.org

Southeast Tourism Society
www.southeasttourism.org

Brand USA 
www.thebrandusa.com