December Meeting Minutes

December 19, 2019

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
December 19, 2019

I. Board and Staff Member Attendance

Present:     
Katherine Gilbert Theriot-Chair  
Dale Norred-Secretary/Treasurer  
Andree Casey-Vicechair
Cheri Blanchard    
Brenda Babin     
Julie Falgout
Mary Lynn Bisland
Board Absent:
Charles Wilson
Staff Present:
Sondra Corbitt-Executive Director
Lindsey Fruge

II. Meeting call to order:   K. Theriot called the meeting to order at 8:35 a.m.
III. Roll Call:  Quorum was present.  C. Blanchard arrived @ 8:37 a.m.
IV. Invocation and Pledge of Allegiance:  K.  Theriot led the board in the invocation and prayer.
V. Public to be heard. No one was present.
VI. D. Norred made a motion to approve the minutes.  Seconded by:  C. Blanchard.  Motion approved.   B. Babin made a motion to approve the financials.  Seconded by:  M. Bisland. Motion approved.  S. Corbitt provided a financial overview.
VII. Executive Committee Approval:  M. Bisland made a motion to approve the 2020 Executive Committee Chair:  A. Casey, Vicechair:  B. Babin, and C. Blanchard as Secretary/Treasurer.  Seconded by:  D. Norred. Motion approved.
VIII. S. Corbitt provided the 2020 Board of Director’s meeting scheduled.
IX. Radio/TV Sponsorship Application:  Deferred to the next scheduled meeting.  Committee meeting followed after the Board of Director’s meeting.
X. Executive Director’s Report:  S. Corbitt provided her monthly report.  Discussion followed on:  Occupancy, Advertising Firm meeting update, Development projects update, FAM Tour with Hoteliers, Papa Noel update, New Employees update. 
XI. M. Bisland made a motion to end the meeting.  Seconded by:  J. Falgout.   Meeting ended at 9:25 a.m.


January Meeting Agenda

Houma Area CVB Board of Directors Meeting Agenda

January 16, 2020

The meeting of the Houma Area Convention and Visitors Bureau Board of Directors will be held at 8:30 am, Thursday, January 23, 2020, in the conference room at the Administration Building located at 114 Tourist Drive, Gray, LA 70359.
I.     Call the Meeting to Order
II.    Roll Call
III.   Invocation and Pledge of Allegiance
IV.   Public to be Heard
V.    Sponsorship Application:
       (a)   Louisiana Floodplain Managers Conference
       (b)   Miss Gay USA Pageant
       (c)   La6 Volleyball Club
VI.   Approval of Minutes and Financial Reports
VII.  CPA Legislative Audit Engagement Letter Approval
VIII. Executive Committee Bank Signature Approval – Synergy Bank, South Louisiana Bank and LAMP
IX.   Audio Visual Media Programming Sponsorship Application Approval
X.    Executive Session:  Executive Director’s Evaluation
XI.   Executive Director’s Report
XII.  Adjournment

Sincerely,
Lindsey Fruge’
Financial Office Manager


December Meeting Agenda

December 11, 2019

Houma Area CVB Board of Directors Meeting Agenda
The meeting of the Houma Area Convention and Visitors Bureau Board of Directors will be held at 8:30 am, Thursday, December 19, 2019, in the conference room at the Administration Building located at 114 Tourist Drive, Gray, LA 70359.

I.      Call the Meeting to Order
II.     Roll Call
III.    Invocation and Pledge of Allegiance
IV.    Public to be Heard
V.     Approval of Minutes and Financial Reports
VI.    Executive Committee Approval
VII.   2020 Board Meeting Dates
VIII.  Radio/Television Sponsorship Application
IX.    Executive Director’s Report
X.     Adjournment

Lindsey Fruge’
Financial Office Manager


November Meeting Minutes

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
November 21, 2019

I. Board and Staff Member Attendance
Katherine Gilbert Theriot – Chairperson
Sondra Corbitt – Executive Director 
Dale Norred – Secretary/Treasurer
Cheri Blanchard     
Judy Smart
Brenda Babin
Julie Falgout
Charles Wilson
Absent
Andree Buquet Casey
Mary Lynn Bisland

II. Meeting Call to Order:  K. Theriot called the meeting to order at 8:33 a.m.
III. Roll Call:  Quorum was present.
IV. Invocation and Pledge of Allegiance:  C. Blanchard led the board in the invocation and K. Theriot led the board in the Pledge of Allegiance. B. Babin arrived at 8:36 a.m.
V. Public to Be Heard: No one was present.
VI. D. Norred made a motion to approve the minutes.  Seconded by:  J. Smart. Motion approved.   J. Falgout made a motion to approve the financial reports.  Seconded by:  C. Blanchard.  Motion approved.  S. Corbitt provided a financial overview.
VII. 2020 Budget Message Approval:  S. Corbitt provided an overview of the 2020 Budget Message.  D. Norred made a motion to approve the budget message.   Seconded by:  J. Smart.  Motion approved.
VIII. 2020 Budget Approval:  S. Corbitt provided an overview of the 2020 budget.  B. Babin made a motion to approve the 2020 budget.  Seconded by:  C. Blanchard.  Motion approved.  Discussion followed on various budget line items.
IX. Destination Plan 2025 Approval:  J. Pierce presented the Destination Plan 2025.  C. Blanchard made a motion to adopt the Destination Plan 2025.  Seconded by:  D. Norred/B. Babin.  Motion approved.  Discussion followed on achievable goals, ideas, partnership, and parish presentation
X. Executive Committee Nomination:  D. Norred made a motion to nominate A. Casey as Chair, B. Babin as Vicechair and C. Blanchard as Secretary/Treasurer.  Seconded by:  J. Falgout.  Motion approved.
XI. Executive Director’s Report:  S. Corbitt provided her monthly report. Discussion followed on:  Christmas parade, Occupancy Rate, Ethics and Sexual Harassment Training, Staff Changes, 2020 Projects, and Upcoming Events. 
XII. J. S mart made a motion to end the meeting.  Seconded by:  C. Blanchard.  Motion approved.  Meeting ended at 9:25 a.m.

Sondra Corbitt – Executive Director
Katherine Gilbert Theriot - Chairperson


October Meeting Minutes

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
October 24, 2019

I. Board and Staff Member Attendance

Katherine Gilbert Theriot – Chairperson
Sondra Corbitt – Executive Director
Andree Buquet Casey – Vicechair   
Dale Norred – Secretary/Treasurer
Cheri Blanchard    
Mary Lynn Bisland    
Judy Smart
Brenda Babin
Julie Falgout
Charles Wilson

II. Meeting Call to Order:  K. Theriot called the meeting to order at 8:39 a.m.
III. Roll Call:  Quorum was present.
IV. Invocation and Pledge of Allegiance:  K. Theriot led the board in the Pledge of Allegiance and the invocation. J. Falgout arrived at 8:41 a.m.
V. Public to Be Heard: No one was present.
VI. Approval of August’s Minutes: A. Casey made a motion to approve the minutes.  Seconded by:  B. Babin.  Motion approved. 
VII. Approval of August’s Financials:  M. Bisland made a motion to approve the financials.  Seconded by:  D. Norred.   Motion approved.
VIII. L. Fruge entered the meeting @ 9:07 a.m. and introduced her to the board.
IX. Proposed 2020 Budget:  S. Corbitt presented the proposed 2020 budget and elaborated on each point.  Approval of the budget will take place at the November’s meeting.  Discussion followed on:  personnel changes, various line items, and product development.
X. Amended 2019 Budget Approval:   S. Corbitt presented the 2019 Amended Budget and elaborated on each point.  D. Norred made a motion to approve the 2019 Amended Budget.  Seconded by:  C. Blanchard/J. Smart.  Motion approved.
XI. Business online banking approved:  S. Corbitt presented to documents to provide online banking access to L. Fruge.  C. Blanchard made a motion to approve the business online banking documents.  Seconded by:  J. Falgout. Motion approved.  Discussion followed on:  security protocols.
XII. Sponsorship Application - South Louisiana Dragway Reunion:  S. Corbitt presented the sponsorship application with a recommended amount of $ 5,000.00.  M. Bisland made a motion to approve the sponsorship application in the amount of $ 5,000.00.  Seconded by:  B. Babin.  Motion approved.   Discussion followed on:  application details, past events, and projected economic impact.
XIII. Executive Director’s Report:  S. Corbitt provided her monthly report.  Discussion followed on:  Occupancy Report, Destination Downtown Conference, Downtown Houma, LA. Charter Boat Association meeting, Vehicle Surplus update, Geocoinfest update, Audit update, Sondra’s upcoming schedule, Bayou Country Sportsplex Ribbon Cutting, Rougarou Fest, Business After Hours hosted by the Elks Club and Executive Committee nominations.

XIV. D. Norred made a motion to end the meeting.  Seconded by:  M. Bisland.  Motion approved.  Meeting ended at 9:30 a.m.


Sondra Corbitt – Executive Director
Katherine Gilbert Theriot - Chairperson


November Meeting Agenda

November 13, 2019

Houma Area CVB Board of Directors Meeting Agenda
The meeting of the Houma Area Convention and Visitors Bureau Board of Directors will be held at 8:30 am, Thursday, November 21st, 2019, in the conference room at the Administration Building located at 114 Tourist Drive, Gray, LA 70359.
I.     Call the Meeting to Order
II.    Roll Call
III.   Invocation and Pledge of Allegiance
IV.   Public to be Heard
V.    Approval of Minutes and Financial Reports
VI.   2020 Budget Message Approval
VII.  2020 Budget Approval
VIII. Destination Plan 2025 Approval
IX.   Executive Committee Nominations
X.    Executive Director’s Report
XI.   Adjournment
XII.  After Regular Meeting- Subcommittee Meeting: Radio/TV Sponsorship Review

Lindsey Fruge’
Financial Office Manager


September Meeting Minutes

Houma Area Convention & Visitor’s Bureau
Meeting Minutes - September 26, 2019

I. Board and Staff Member Attendance
Katherine Gilbert Theriot – Chairperson
Sondra Corbitt – Executive Director
Andree Buquet Casey - Vicechair
Dale Norred – Secretary/Treasurer
Cheri Blanchard    
Mary Lynn Bisland    
Judy Smart
Brenda Babin
Julie Falgout

II. Meeting Call to Order:  K. Theriot called the meeting to order at 8:36 a.m.
III. Roll Call:  Quorum was present.
IV. Invocation and Pledge of Allegiance:  K. Theriot led the board in the Pledge of Allegiance and the invocation. A. Casey arrived at 8:45 a.m.
V. Public to Be Heard: No one was present.
VI. Approval of August’s Minutes: M. Bisland made a motion to approve the minutes.  Seconded by:  J. Falgout.  Motion approved. 
VII. Approval of June and July’s Financials:  D. Norred made a motion to approve the financials.  Seconded by:  M. Bisland.   Discussion followed on:  Approval required for each individual month, Geocoinfest revenue, and Audit.  D. Norred made a motion to amend her motion to approve June’s financials.  Seconded by:  M. Bisland.  Motion Approved.  C. Blanchard made a motion to approve July’s financials.  Seconded by:  B. Babin.  Motion approved.
VIII. HACVB’s Board Appointees Discussion:   Discussion followed on:  expired terms, reappointment, and non-profit organization backing. 
IX. Downtown Development Board Appointee:  Lynn Ellzey is currently the HACVB’s DDC’s board representative, up for renewal and L. Ellzey would like to continue with her representation.   J. Smart made a motion to reappoint L. Ellzey to the DDC’s board.  Seconded by:  B. Babin.  Motion approved.
X. Executive Director’s Report:  S. Corbitt provided her monthly report.  Discussion followed on:  Occupancy Report, New Employee – L. Fruge, Geocoinfest, LMA’s Conference, Lt. Governor’s Summit, and upcoming schedule.
XI. D. Norred made a motion to end the meeting.  Seconded by:  J. Smart.  Motion approved.  Meeting ended at 9:01 a.m.


Sondra Corbitt – Executive Director
Katherine Gilbert Theriot - Chairperson


Houma Area Convention and Visitor’s Bureau Monthly Board of Director’s Meeting

February 03, 2017

  1. Call to Order:  M. Bisland called the meeting to order at 8:34 a.m.
     
  2. Roll Call:  Quorum was present. A. Casey entered the meeting at 8:36 a.m.
     
  3. Invocation and Pledge of Allegiance:  K. Gilbert led the board in the invocation and M. Bisland led the board in the Pledge of Allegiance. 
     
  4. Approval of Minutes/Financial:  D. Norred made a motion to approve the minutes.  Seconded by:  A. Picou.  Motion carried.  A. Picou made a motion to approve the financial report.  Seconded by:  M. Wayne.  Motion carried.
     
  5. 2016 Final Amended Budget:  S.Corbitt provided an overview of the 2016 final amended budget.  K. Gilbert made a motion to approve the 2016 final amended budget. Seconded by:  A. Picou. Motion carried.
     
  6. HACVB Policies Approval:  S. Alford provided an overview of the HACVB policy.  D. Norred made a motion to approval the HACVB Policy changes.  Seconded by:  M. Wayne.  Motion carried.  Discussion followed:  Travel time, overtime, out of town written policy clarifications, non-compensational time, conference events, sales personnel vs. promoters.  C. Wilson entered the meeting @ 9:07 a.m.
     
  7. Executive Director’s Report:  S. Alford provided her monthly report. Discussion followed:  Visitor’s Center update, Occupancy report, Marketing promotions – King Cake Social Media, Meetings – IEDC webinars, Geocaching – GeoGras and upcoming Geocaching’s events.
     
  8. Adjournment:  A. Casey made a motion to end the meeting at 9:22 a.m.  Seconded by:  A. Picou.  Motion carried.

 

Staff Members Present:
Sharon Alford – Executive Director
Sondra Corbitt – Deputy Director

Members Present:     
Mary Lynn Bisland - Chairperson  
Katherine Gilbert Theriot - Vicechair   
Dale Norred – Secretary/Treasurer     
Mary Wayne     
Andree Buquet-Casey    
Cheri Blanchard
Mark Pitre
Charles Wilson Sr.
Anne Picou


Helpful Links

Terrebonne Parish Government
www.tpcg.org

Houma-Terrebonne Chamber of Commerce
www.houmachamber.com

Houma-Terrebonne Civic Center
www.houmaciviccenter.com

Visit Louisiana Coast
www.VisitLouisianaCoast.com

Louisiana Charter Boat Association
www.louisianasaltwater.com

Louisiana State Office of Tourism
www.louisianatravel.com

Louisiana Travel Promotion Association
www.ltpa.org

Southeast Tourism Society
www.southeasttourism.org

Brand USA 
www.thebrandusa.com