May Meeting Minutes 2021

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
May 27, 2021

I. Board and Staff Member Attendance

Present:                                                                                              
Andree’ B. Casey – Chair                                          
Cheri Blanchard-Secretary/Treasurer                       
Mary Lynn Bisland 
Margie Scoby
Judy Smart                                                                      
Katherine Theriot
Randy Roth                                                             

Board Absent:
Julie Falgout – Vice Chair
Joshua Ellender

Staff Present:
Sondra Corbitt
Lindsey Fruge'

                                      
  
II.    Meeting call to order:   A. Casey called the meeting to order at 8:40 a.m.
III.   Roll Call:  Quorum was present. 
IV.   Invocation and Pledge of Allegiance:  M. Bisland led the board in the Invocation.  A. Casey led the board in the Pledge of Allegiance.
V.    Public to be heard:  No one was present.
VI.   Approval of Minutes:  K. Theriot moved to approve April’s minutes with grammatical corrections.  Seconded by M. Bisland.  Motion passed. 
VII.  Approval of Financial Reports: M. Bisland moved to approve March’s Financial Reports. Seconded by K. Theriot. Motion passed. Discussion followed on budget and revenue.
VIII. Board Members Installation: S. Corbitt conducted the installation process for R. Roth and he agreed to perform the duties of the Board of Directors. Discussion: R. Roth introduced himself to the board members and each board member followed suit. Discussion followed on the White Boot Stroll event and partnership with Downtown Development Corporation and Arts Council. 
IX.  Policy Approval – Virtual Attendance and Nepotism: S. Corbitt presented the proposed polices. Discussion on open meeting laws, virtual attendance, and board attendance. M. Bisland moved to table the virtual meeting policy. Seconded by C. Blanchard. Motion passed. S. Corbitt presented the proposed Nepotism Policy. Discussion followed on state law policies, TARC’s nepotism policy comparison, HACVB policy handbook, and accreditation requirements. K. Theriot moved to table the nepotism policy. Seconded by C. Blanchard. Motion passed.
X.   Destination Marketing Accreditation Program (DMAP) Ethics Approval: S. Corbitt presented the DMAP ethics policy and explained the Destination NEXT accreditation requirements/fees. M. Bisland moved to approve the DMAP Ethics approval. Seconded by C. Blanchard. Motion passed. 
XI.  Sponsorship and Product Development Applications:
A)   Terrebonne Lady Tiger and Team Camp Sponsorship:  S. Corbitt provided an overview of the sponsorship application and scope of work. M. Bisland moved to approve the application in the amount of $5,000.00. Discussion followed on hotel rooms, sponsorship committee meeting, ROI sponsorship, Civic Center court rental fees, and event budget.  A. Casey suggested the application approval with a phone call to Dean Schouest regarding Civic Center court fees. M. Bisland amended her motion to approve the application with a phone call to Dean Schouest requesting a reduced court rental rate and Civic Center rental fees should not be included in the sponsorship.  Seconded by K. Theriot. Motion passed as amended.
B)   Finding Our Roots African American Museum: S. Corbitt presented the Product Development application. Discussion on ADA compliance, elevator design, building permits, parish funding, fire marshal inspection, organization affiliations, and required additional information needed.  K. Theriot moved to approve the application in the amount of $5,000.00 pending all permits and fire marshal requirements are met. Seconded by M. Bisland. Motion passed. M. Bisland exited meeting at 9:25. 
XII.  Executive Director’s Report:  S. Corbitt provided the monthly report – discussion followed:  occupancy update, legislative updates, Visitor Center window update, upcoming schedule, and Visitor Center Saturday workday. 
XIII. K. Theriot moved to adjourn.  Seconded by J. Smart.  Motion passed.  Meeting ended at 9:50 a.m.