July Meeting Minutes

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
July 23, 2020

I. Board and Staff Member Attendance

Present:     
Andree Casey-Chair                          
Cheri Blanchard-Secretary/Treasurer  
Brenda Babin-Vicechair
Joshua Ellender    
Katherine Gilbert    
Julie Falgout
Mary Lynn Bisland     
Judy Smart

Staff Present:
Sondra Corbitt-Executive Director
Lindsey Fruge

Board Absent:
Charles Wilson Sr.

Guest:
Pernell Pellegrin

II. Meeting call to order:   A. Casey called the meeting to order at 8:36 a.m.
III. Roll Call:  Quorum was present. 
IV. Invocation and Pledge of Allegiance:  M. Bisland led the board in the Invocation.  A. Casey led the board in the Pledge of Allegiance.
V. Zoom Meeting Resolution Approval: M. Bisland made motion to approve the resolution. Seconded by: K. Theriot. Motion approved.
VI. Public to be heard. No one was present.
VII. 2019 Audit Presentation: Pernell Pellegrin presented and highlighted the 2019 HACVB’s Audit overview performed by Martin & Pellegrin. HACVB passed all audit regulations for the year 2019. K. Theriot made motion to approve the Audit. Seconded by: J. Smart. Motion approved.  Discussion followed: audit improvements, HACVB’s staff hard work, and the HACVB’s clean record. Pernell exited the meeting at 8:46 a.m.
VIII. Approval of Minutes:  B. Babin made a motion to approve May’s minutes.  Seconded by: C. Blanchard.  Motion approved. 
IX. Approval of Financial Reports: M. Bisland made motion to approve the Financial Reports. Seconded by: B. Babin. Motion approved. Discussion followed: current hotel occupancy rate and hotel rentals, and monitoring hotel contracts through December 2020.
X. 2020 HACVB’s Policy and Procedures: M. Bisland made motion to approve. Seconded by: J. Falgout. Motion approved. Discussion followed: social media postings (personal and work related), HB292 bill.
XI. 2020 HACVB’s Accounting Policy: B. Babin made motion to approve. Seconded by: C. Blanchard. Motion approved. Discussion followed: new accounting policies such as credit card policy, training, itemized receipts, and timeclock app tracking.
XII. 2020 HACVB’s Business Disaster Server Back Up Policy: B. Babin made motion to approve. Seconded by: K. Theriot. Motion approved. Discussion followed: yearly audit requirements.
XIII. Sponsorship – Rougarou Fest: Discussion followed: funds must be allocated towards the festival’s marketing. All monies need to be justified with another application submission.
XIV. Executive Director’s Report:  S. Corbitt presented the monthly report.  Discussion followed on: HACVB updates, EEOC claim, visitor’s center business updates, HB292 became ACT 184, Terrebonne Parish’s, Lt. Governor’s Summit, board training to be complete.
XV. J. Falgout made a motion to end the meeting at 9:20 a.m.  Seconded by:  B. Babin.   Motion approved.