January Meeting Minutes
Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
January 23, 2020
I. Board and Staff Member Attendance
Present:
Andree Casey-Chair
Cheri Blanchard-Secretary/Treasurer
Brenda Babin-Vicechair
Joshua Ellender
Katherine Gilbert
Julie Falgout
Mary Lynn Bisland
Judy Smart
Staff Present:
Sondra Corbitt-Executive Director
Lindsey Fruge
Board Absent:
Charles Wilson
Guest:
Lisa Ledet
II. Meeting call to order: A. Casey called the meeting to order at 8:37 a.m.
III. Welcome new board member J. Ellender and board introductions.
IV. Roll Call: Quorum was present.
V. Invocation and Pledge of Allegiance: M. Bisland led the board in the invocation and prayer.
VI. Public to be heard. No one was present.
VII. Sponsorship Application:
A) Louisiana Floodplain Manager Conference: L. Ledet provided an overview of the conference and planned events. K. Theriot made a motion to approve the application for the recommended amount of $ 3,000.00. Seconded by: B. Babin. Motion approved.
B) Miss Gay USA Pageant: S. Corbitt provided an overview of the application. Discussion followed on: sponsorship categories/applications, special guest appearance, past performances, area tours, marketing avenues. K. Theriot made a motion to approve the application for $ 1,000.00 for marketing funds. Seconded by: J. Smart. Abstained: M. Bisland and C. Blanchard. Motion approved.
C) LA6 Volleyball Club: S. Corbitt provided an overview of the application. M. Bisland made a motion to approve the application. Seconded by: C. Blanchard. Discussion followed on: # of teams, HTCC Volleyball court’s usage and fees, projected numbers, application process, future tournaments and recommended amount. M. Bisland made an amended motion to approve the application for $ 2,500.00 Seconded by: B. Babin. Motion approved.
VIII. Approval of Minutes: K. Theriot made a motion to approve the minutes. Seconded by: C. Blanchard. Motion approved.
IX. Approval of Financials: M. Bisland made a motion to approve the financials. Seconded by: K. Theriot. Motion approved.
X. CPA Legislative Audit Engagement Letter Approval: S. Corbitt provided an overview of the audit letter. B. Babin made a motion to approve the CPA Legislative Audit Engagement Letter. Seconded by: J. Smart. Motion approved.
XI. Executive Committee Bank Signature Approval: S. Corbitt provided an overview of the required bank signatures. K. Theriot made a motion to approve the bank signature. B. Seconded by: M. Bisland. Motion approved. B. Babin left the meeting at 9:18 a.m.
XII. Audio Visual Media Programming Sponsorship Application Approval: S. Corbitt provided an overview of the application. Discussion followed on the application specs and corrections. M. Bisland made a motion to approve the application process with the recommended corrections. Seconded by: K. Theriot. Motion approved.
XIII. Executive Session: Executive Director’s evaluation. Discussion followed on executive session’s procedures. K. Theriot made a motion to enter into Executive Session. Seconded by: C. Blanchard. Motion approved. M. Bisland made a motion to exit the Executive Session. Seconded by: J. Smart/K. Theriot. M. Bisland made a motion to increase the Executive Director’s salary by 4.5% effective January 1, 2020. Seconded by: C. Blanchard. Motion approved.
XIV. Executive Director’s Report: Discussion followed on: Occupancy report, new employee, Ethics and Sexual Harassment Training, upcoming events, and department updates.
XV. J. Smart made a motion to end the meeting. Seconded by: C. Blanchard. Meeting ended at 9:49 a.m.
