January Meeting Minutes

January 23, 2020

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
January 23, 2020

I. Board and Staff Member Attendance
Present:      
Andree Casey-Chair  
Cheri Blanchard-Secretary/Treasurer  
Brenda Babin-Vicechair
Joshua Ellender     
Katherine Gilbert    
Julie Falgout
Mary Lynn Bisland     
Judy Smart     

Staff Present:
Sondra Corbitt-Executive Director
Lindsey Fruge

Board Absent:
Charles Wilson

Guest:
Lisa Ledet

II. Meeting call to order:   A. Casey called the meeting to order at 8:37 a.m.
III. Welcome new board member J. Ellender and board introductions. 
IV. Roll Call:  Quorum was present. 
V. Invocation and Pledge of Allegiance:  M. Bisland led the board in the invocation and prayer.
VI. Public to be heard. No one was present.
VII. Sponsorship Application:
A)  Louisiana Floodplain Manager Conference:  L. Ledet provided an overview of the conference and planned events.  K. Theriot made a motion to approve the application for the recommended amount of $ 3,000.00.  Seconded by: B. Babin.  Motion approved.
B)  Miss Gay USA Pageant:  S. Corbitt provided an overview of the application.   Discussion followed on:  sponsorship categories/applications, special guest appearance, past performances, area tours, marketing avenues.   K. Theriot made a motion to approve the application for $ 1,000.00 for marketing funds.  Seconded by:  J. Smart.   Abstained: M. Bisland and C. Blanchard.  Motion approved. 
C)  LA6 Volleyball Club:  S. Corbitt provided an overview of the application.  M. Bisland made a motion to approve the application.   Seconded by: C. Blanchard.    Discussion followed on:  # of teams, HTCC Volleyball court’s usage and fees, projected numbers, application process, future tournaments and recommended amount.  M. Bisland made an amended motion to approve the application for $ 2,500.00  Seconded by:  B. Babin.  Motion approved. 
VIII. Approval of Minutes:   K. Theriot made a motion to approve the minutes.  Seconded by:  C. Blanchard.  Motion approved.
IX. Approval of Financials:  M. Bisland made a motion to approve the financials.  Seconded by:  K. Theriot.  Motion approved.
X. CPA Legislative Audit Engagement Letter Approval:  S. Corbitt provided an overview of the audit letter.  B. Babin made a motion to approve the CPA Legislative Audit Engagement Letter.  Seconded by:  J. Smart.   Motion approved.
XI. Executive Committee Bank Signature Approval:   S. Corbitt provided an overview of the required bank signatures.  K. Theriot made a motion to approve the bank signature.  B. Seconded by:  M. Bisland.  Motion approved. B. Babin left the meeting at 9:18 a.m.
XII. Audio Visual Media Programming Sponsorship Application Approval:  S. Corbitt provided an overview of the application.  Discussion followed on the application specs and corrections.  M. Bisland made a motion to approve the application process with the recommended corrections.  Seconded by:  K. Theriot.  Motion approved.
XIII. Executive Session:  Executive Director’s evaluation.  Discussion followed on executive session’s procedures.   K. Theriot made a motion to enter into Executive Session.  Seconded by:  C. Blanchard.  Motion approved.  M. Bisland made a motion to exit the Executive Session.  Seconded by:  J. Smart/K. Theriot.  M. Bisland made a motion to increase the Executive Director’s salary by 4.5% effective January 1, 2020.  Seconded by:  C. Blanchard.  Motion approved.
XIV. Executive Director’s Report:  Discussion followed on:  Occupancy report, new employee, Ethics and Sexual Harassment Training, upcoming events, and department updates. 
XV. J. Smart  made a motion to end the meeting.  Seconded by:  C. Blanchard.   Meeting ended at 9:49 a.m.