April Meeting Minutes 2021

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
April 22, 2021

I. Board and Staff Member Attendance

Present:                                                                                              
Cheri Blanchard-Secretary/Treasurer                         
Julie Falgout – Vice Chair                                          
Josh Ellender   
Mary Lynn Bisland 
Margie Scoby
Judy Smart

Board Absent:                                                                      
Andree’ Casey-Chair
Katherine Theriot                                                                              

Staff Present:
Sondra Corbitt
Lindsey Fruge’                                      
  
II.     Meeting call to order:   J. Falgout called the meeting to order at 8:35 a.m. P. Pernell entered the meeting at 8:37.
III.    Roll Call:  Quorum was present. 
IV.    Invocation and Pledge of Allegiance:  C. Blanchard led the board in the Invocation.  J. Falgout led the board in the Pledge of Allegiance.
V.     Public to be heard:  No one was present.
VI.    2020 Audit Presentation: P. Pernell presented the 2020 Audit Presentation for the HACVB. Discussion followed on 2020 financials and audit review for the year finishing with an unmodified report for the Bureau. J. Smart moved to approve the 2020 Audit. Seconded by: J. Ellender. Motion passed. Pernell exited the meeting at 8:48.
VII.   Approval of Minutes:  C. Blanchard moved to approve March’s minutes.  Seconded by:  J. Ellender.  Motion passed. 
VIII.  Approval of Financial Reports: M. Bisland moved to approve February’s Financial Reports. Seconded by: J. Ellender. Motion passed.
IX.    Board Members Installation: S. Corbitt conducted the installation process for J. Smart and M. Scoby. Each member responded “I Will” to perform the Board of Director’s duties as presented. S Corbitt installed and declared J. Smart and M. Scoby as HACVB’s Officers and Board Members. Discussion: M. Scoby introduced herself to the present board members.
X.     Lamp Funds Transfer Approval: M. Bisland moved to approve the Lamp Funds Transfer. Seconded by: J. Ellender. Motion passed.
XI.    Updated Policy Presentation: S. Corbitt presented the updated Virtual Attendance and Nepotism policies to the board including the new rule. Vote: next meeting.
XII.   Sponsorship Applications:
A)     5th Annual Bud & Burgers Championship:  S. Corbitt provided an overview of the sponsorship application and scope of work. M. Bisland moved to approve the application in the amount of $2,000.00.  Seconded by C. Blanchard. Motion passed.   
XIII.  Executive Director’s Report:  S. Corbitt provided the monthly report – discussion followed:  occupancy update, LTA/LACVB upcoming tourism events, financial reports, local upcoming events in Terrebonne Parish, and HACVB staff highlights. 
XIV.  J. Smart moved to end the meeting.  Seconded by:  J. Ellender.  Motion passed.  Meeting ended at 9:32 a.m.