Meeting Minutes

April 2019 Minutes

Houma Area Convention & Visitor’s Bureau
Regular Scheduled Meeting Minutes
April 25, 2019

Board Member Attendance

Present

Katherine Gilbert – Chair
Andrée Casey – Vice Chair
Dale Norred – Secretary / Treasurer
Charles Wilson, Sr.
Cheri Blanchard
Judy Smart
Brenda Babin
Mary Lynn Bisland
Julie Falgout arrived at 8:39 am

Staff Member Attendance
Present                                                                                                                        Absent
Bobbie Smith – Financial / Office Manager                                                                 Sondra Corbitt, Executive Director
Joni Duet – Public Relations Manager

Call to Order
K. Gilbert called to order the regular meeting of the HACVB at 8:35 am on Thursday, April 25, 2019 at HACVB Administration building in the Conference Room.

Roll Call
Quorum was present.

Invocation and Pledge of Allegiance:
M. Bisland led the Invocation and K. Gilbert led the Pledge of Allegiance.

Public to be Heard
No one from the public present to be heard.

Approval of March 2019 Minutes and February 2019 Financial Reports
The March 2019 minutes were approved as presented.  A motion was made by A. Casey and seconded by M. Bisland.
February 2019 Financial reports which include the following reports:
* Balance Sheet
* YTD Income Statement Comparison
* Income Statement Previous Year Comparison
* Income Statement YTD Budget vs. Actual
* Income Statement MTD Budget Performance

These reports were provided prior to the meeting.  The Financial Reports reflect the budget-to-actual comparisons for the General Fund and were approved as provided by motion of D. Norred and seconded by B. Babin and passed unanimously.

Sponsorship Application: 2019 Lady’s CoCo Classic
B. Smith presented the application and recommended $3,000.00.  The report was provided prior to the meeting and was approved as provided by motion of M. Bisland and seconded by B. Babin and passed unanimously.
It was suggested that the Board review the analysis template for the Daily Expenditures in the amount $150.00.  This may need to be changed to reflect the rate for a campground or Fishing Camp night actual cost.

Staff Meet and Greet:  Joni Duet
Joni Duet introduced herself as the Public Relations Manager and spoke about each area of her work, what was happening for Tourism Week as well as other events coming up soon.

Executive Director’s Monthly Report
K. Theriot stated that Sondra was at the State Capitol for the legislation covering the campground rooms definition and asked if anyone has any questions.

Adjournment
It was motioned to adjourn the meeting at 9:13 am by B. Babin and seconded by C. Blanchard and the motion carried.