July Meeting Minutes

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
July 23, 2020

I. Board and Staff Member Attendance

Present:     
Andree Casey-Chair                          
Cheri Blanchard-Secretary/Treasurer  
Brenda Babin-Vicechair
Joshua Ellender    
Katherine Gilbert    
Julie Falgout
Mary Lynn Bisland     
Judy Smart

Staff Present:
Sondra Corbitt-Executive Director
Lindsey Fruge

Board Absent:
Charles Wilson Sr.

Guest:
Pernell Pellegrin

II. Meeting call to order:   A. Casey called the meeting to order at 8:36 a.m.
III. Roll Call:  Quorum was present. 
IV. Invocation and Pledge of Allegiance:  M. Bisland led the board in the Invocation.  A. Casey led the board in the Pledge of Allegiance.
V. Zoom Meeting Resolution Approval: M. Bisland made motion to approve the resolution. Seconded by: K. Theriot. Motion approved.
VI. Public to be heard. No one was present.
VII. 2019 Audit Presentation: Pernell Pellegrin presented and highlighted the 2019 HACVB’s Audit overview performed by Martin & Pellegrin. HACVB passed all audit regulations for the year 2019. K. Theriot made motion to approve the Audit. Seconded by: J. Smart. Motion approved.  Discussion followed: audit improvements, HACVB’s staff hard work, and the HACVB’s clean record. Pernell exited the meeting at 8:46 a.m.
VIII. Approval of Minutes:  B. Babin made a motion to approve May’s minutes.  Seconded by: C. Blanchard.  Motion approved. 
IX. Approval of Financial Reports: M. Bisland made motion to approve the Financial Reports. Seconded by: B. Babin. Motion approved. Discussion followed: current hotel occupancy rate and hotel rentals, and monitoring hotel contracts through December 2020.
X. 2020 HACVB’s Policy and Procedures: M. Bisland made motion to approve. Seconded by: J. Falgout. Motion approved. Discussion followed: social media postings (personal and work related), HB292 bill.
XI. 2020 HACVB’s Accounting Policy: B. Babin made motion to approve. Seconded by: C. Blanchard. Motion approved. Discussion followed: new accounting policies such as credit card policy, training, itemized receipts, and timeclock app tracking.
XII. 2020 HACVB’s Business Disaster Server Back Up Policy: B. Babin made motion to approve. Seconded by: K. Theriot. Motion approved. Discussion followed: yearly audit requirements.
XIII. Sponsorship – Rougarou Fest: Discussion followed: funds must be allocated towards the festival’s marketing. All monies need to be justified with another application submission.
XIV. Executive Director’s Report:  S. Corbitt presented the monthly report.  Discussion followed on: HACVB updates, EEOC claim, visitor’s center business updates, HB292 became ACT 184, Terrebonne Parish’s, Lt. Governor’s Summit, board training to be complete.
XV. J. Falgout made a motion to end the meeting at 9:20 a.m.  Seconded by:  B. Babin.   Motion approved.


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Helpful Links

Terrebonne Parish Government
www.tpcg.org

Houma-Terrebonne Chamber of Commerce
www.houmachamber.com

Houma-Terrebonne Civic Center
www.houmaciviccenter.com

Visit Louisiana Coast
www.VisitLouisianaCoast.com

Louisiana Charter Boat Association
www.louisianasaltwater.com

Louisiana State Office of Tourism
www.louisianatravel.com

Louisiana Travel Promotion Association
www.ltpa.org

Southeast Tourism Society
www.southeasttourism.org

Brand USA 
www.thebrandusa.com