January Meeting Minutes

January 23, 2020

Houma Area Convention & Visitor’s Bureau
Regular Schedule Meeting Minutes
January 23, 2020

I. Board and Staff Member Attendance
Present:      
Andree Casey-Chair  
Cheri Blanchard-Secretary/Treasurer  
Brenda Babin-Vicechair
Joshua Ellender     
Katherine Gilbert    
Julie Falgout
Mary Lynn Bisland     
Judy Smart     

Staff Present:
Sondra Corbitt-Executive Director
Lindsey Fruge

Board Absent:
Charles Wilson

Guest:
Lisa Ledet

II. Meeting call to order:   A. Casey called the meeting to order at 8:37 a.m.
III. Welcome new board member J. Ellender and board introductions. 
IV. Roll Call:  Quorum was present. 
V. Invocation and Pledge of Allegiance:  M. Bisland led the board in the invocation and prayer.
VI. Public to be heard. No one was present.
VII. Sponsorship Application:
A)  Louisiana Floodplain Manager Conference:  L. Ledet provided an overview of the conference and planned events.  K. Theriot made a motion to approve the application for the recommended amount of $ 3,000.00.  Seconded by: B. Babin.  Motion approved.
B)  Miss Gay USA Pageant:  S. Corbitt provided an overview of the application.   Discussion followed on:  sponsorship categories/applications, special guest appearance, past performances, area tours, marketing avenues.   K. Theriot made a motion to approve the application for $ 1,000.00 for marketing funds.  Seconded by:  J. Smart.   Abstained: M. Bisland and C. Blanchard.  Motion approved. 
C)  LA6 Volleyball Club:  S. Corbitt provided an overview of the application.  M. Bisland made a motion to approve the application.   Seconded by: C. Blanchard.    Discussion followed on:  # of teams, HTCC Volleyball court’s usage and fees, projected numbers, application process, future tournaments and recommended amount.  M. Bisland made an amended motion to approve the application for $ 2,500.00  Seconded by:  B. Babin.  Motion approved. 
VIII. Approval of Minutes:   K. Theriot made a motion to approve the minutes.  Seconded by:  C. Blanchard.  Motion approved.
IX. Approval of Financials:  M. Bisland made a motion to approve the financials.  Seconded by:  K. Theriot.  Motion approved.
X. CPA Legislative Audit Engagement Letter Approval:  S. Corbitt provided an overview of the audit letter.  B. Babin made a motion to approve the CPA Legislative Audit Engagement Letter.  Seconded by:  J. Smart.   Motion approved.
XI. Executive Committee Bank Signature Approval:   S. Corbitt provided an overview of the required bank signatures.  K. Theriot made a motion to approve the bank signature.  B. Seconded by:  M. Bisland.  Motion approved. B. Babin left the meeting at 9:18 a.m.
XII. Audio Visual Media Programming Sponsorship Application Approval:  S. Corbitt provided an overview of the application.  Discussion followed on the application specs and corrections.  M. Bisland made a motion to approve the application process with the recommended corrections.  Seconded by:  K. Theriot.  Motion approved.
XIII. Executive Session:  Executive Director’s evaluation.  Discussion followed on executive session’s procedures.   K. Theriot made a motion to enter into Executive Session.  Seconded by:  C. Blanchard.  Motion approved.  M. Bisland made a motion to exit the Executive Session.  Seconded by:  J. Smart/K. Theriot.  M. Bisland made a motion to increase the Executive Director’s salary by 4.5% effective January 1, 2020.  Seconded by:  C. Blanchard.  Motion approved.
XIV. Executive Director’s Report:  Discussion followed on:  Occupancy report, new employee, Ethics and Sexual Harassment Training, upcoming events, and department updates. 
XV. J. Smart  made a motion to end the meeting.  Seconded by:  C. Blanchard.   Meeting ended at 9:49 a.m.


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Helpful Links

Terrebonne Parish Government
www.tpcg.org

Houma-Terrebonne Chamber of Commerce
www.houmachamber.com

Houma-Terrebonne Civic Center
www.houmaciviccenter.com

Visit Louisiana Coast
www.VisitLouisianaCoast.com

Louisiana Charter Boat Association
www.louisianasaltwater.com

Louisiana State Office of Tourism
www.louisianatravel.com

Louisiana Travel Promotion Association
www.ltpa.org

Southeast Tourism Society
www.southeasttourism.org

Brand USA 
www.thebrandusa.com