HACVB Board Meeting September 2018

Houma Area Convention and Visitor’s Bureau Regular Meeting Minutes September 27, 2018 Board Members in attendance: Absent Board Members Mary Lynn Bisland – Chairperson Cheri Blanchard Katherine Gilbert Theriot – Vice Chair Andree Buquet-Casey Dale Norred – Secretary/Treasurer Julie Falgout Mark Pitre Charles Wilson, Sr. Kim Chauvin arrived at 8:55 am Staff Members in attendance: Sondra Corbitt – Executive Director Bobbie Smith – Financial Office Manager Community Members in attendance: Mrs. Judy Smart I. Call to order M. Bisland called to order the regular meeting of the HACVB at 8:32 am on Thursday, September 27, 2018 at HACVB Administration building in the Conference Room. II. Roll call Quorum was present. III. Invocation and Pledge of Allegiance: M. Bisland led the Invocation and M. Bisland led the Pledge of Allegiance. IV. Public to be Heard Mrs. Judy Smart said that she just wanted to see what was involved because she was thinking that she would like to get on the Board. V. Approval of Minutes and Financial Reports The August 2018 minutes were approved as presented. A motion was made by D. Norred and seconded by K. Theriot and passed unanimously. July 2018 Financial reports which include the following reports: • Balance Sheet • YTD Income Statement Comparison • Income Statement Previous Year Comparison • Income Statement YTD Budget vs. Actual • Income Statement MTD Budget Performance These reports were provided prior to the meeting. The Financial Reports reflect the budget-to-actual comparisons for the General Fund and were approved as provided by motion of M. Pitre and seconded by D. Norred and passed unanimously. VI. Tourism Development: Houma Downtown Christmas Festival S. Corbitt explained that this was for the lighting and decorations for the Christmas Festival. All the Board Members were asked if they would like to ride on the float or participate for the Festival to please contact S. Corbitt as soon as possible. This was approved as discussed by motion of M. Pitre and seconded by D. Norred and passed unanimously. VII. Sponsorship: TPCG – Cast Iron Cook Off presented by the Rotary Club of Houma This item was tabled until the October 2018 meeting. VIII. Sponsorship Awarding S. Corbitt explained the way the awarding of the grant needs to be changed so that the HACB can help more applicants. By a motion of D. Norred and seconded by C. Wilson, Sr. the Sponsorship Awarding was approved to go in effect January 1, 2019 and passed unanimously. IX. Tourism Grant Application S. Corbitt stated that she researched the process that other CVB’s were using for the Tourism Grant Application and stated that she mimicked the way Lake Charles does their application process. S. Corbitt changed the 5 year limit off. K. Theriot suggested that a statement be placed in the Evaluation Criteria section stating that this will be determined by examining market conditions and past performance. K. Chauvin arrived at 8:55 am. M. Pitre motioned to accept this proposal with the reflected changes and it was seconded by K. Theriot and it passed unanimously. X. Executive Director’s Monthly Report S. Corbitt presented her report which touched on the Occupancy Rate; Surplus Items, Lt. Governor’s Summit, Christmas Parade and the upcoming LTA Lunch-n-Learn. K. Chauvin brought up a discussion concerning Step-on Guides. It was suggested that the entire Board and Staff recommend members of the community that would be interested in this line of work. It was also mentioned that Hal is putting together a Stepon Guide Program Training. S. Corbitt will contact Jonathan Foret and Ragan Creppel for suggestions as well. S. Corbitt also mentioned that she will be including in the 2019 Budget, the purchase of a new vehicle or maybe two to replace the current vehicles that were purchased in 2011 and have over 100K miles and costly repairs. S. Corbitt also spoke about the HACVB researching demographics, whether it is a leisure or business travel destination. This will give insight as to which area to target the advertising market segments. It will also take into consideration the amount spent on current advertising. S. Corbitt and K. Theriot are to identify deficiencies for growth in the Retirement Community. S. Corbitt spoke to Linda Curtis Sparks at the Summit to find out what methods she has incorporated. S. Corbitt’s report contains her upcoming schedule for the rest of September and October. XI. Adjournment It was motioned to adjourn the meeting at 9:17 am by D. Norred and seconded by K. Theriot and the motion carried.
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